Updated March 2024
The Association of Nonprofit Specialists wants to encourage participation and collaboration, while maintaining everyone’s right to privacy. With this in mind, we do not allow artificial intelligence software “bots” to attend our public or private meetings and events.
Some Association events may be recorded for future use. Only the Association representative, in consultation with other speakers and hosts, will be allowed to record public events. As is typical, attendees will be informed that a session is being recorded. If you have questions about a recording, please directly contact the event organizers or the office administrator.
Internal meetings of the Association, such as committee meetings and board meetings, may be temporarily recorded by the Chairperson or Administrative Manager. The administrator may use simple or complex AI systems to create these recordings. These recordings should only be shared with the absent members and/or used to create minutes of the meeting. All recorded Association meetings should be deleted once minutes have been formally approved by the board. At the time of this policy development, this would typically be within 90 days of each board meeting.
Committees may utilize the Zoom recording function. Committee chairs should not record meetings to their own personal devices. It is not required nor recommended that all meetings be recorded. Recordings can be used to help summarize complex meetings, to encourage full participation, and to capture unique ideas and discussions. These will only be kept temporarily, with an expectation of deletion within 90 days. Committee chairs should inform the administrator when recordings can be deleted.
